Leewood Homeowners Association

August 8, 2000 Board Meeting

Minutes

Present:

LHOA Residents Attending: Tony McSorley

The President opened the meeting at 8:00 p.m.

1. Open Forum - No items discussed.
2. The minutes of the May 23, 2000 Board meeting were unanimously approved. The minutes of the June 13 and July 11 board meetings are still outstanding.
3. Officers’ Reports
   1. President
      1. 21 accounts are not paid. One that is overdue, the owner has indicated that he will pay. Judy will make one personal visit to the owner within the next two weeks to ask for payment. If no payment is made, his account will be sent to the attorney for collection.
      2. The Leewood Nursing Home expansion was passed unanimously. The Association had written a letter indicating that it did not support the proposed expansion due to traffic concerns.
      3. The notice for the executive session sent to the homeowner in violation was not picked up from the post office. Therefore, his attendance is not expected.
   2. Vice President: no report
   3. Secretary: no report
   4. Treasurer
      1. The financial statements for the month of July were distributed and reviewed (copy attached). Positive variances in POA packet income and tree & shrub account for most of the variance to budget for the period.
      2. Mrs. Taylor indicated that she had not yet reviewed the new laws on fiduciary investing, so no investment recommendations would be made at this time.
      3. Koger has not yet been contacted to set up the meeting requested by Koger in response to the service issues letter sent to Koger. Mrs. Taylor will contact Koger and set up a meeting after Pam Stover returns from her business trip at the end of August.
4. Committee Reports
   1. Architectural Review
      1. A monthly board package was received from Koger by Pam and distributed to board members the prior evening. The board reviewed the correspondence and made specific recommendations on a house by house basis.
      2. Ms. Stover will complete as much of the walk-through as she can on the second violations letter to determine which homeowners are still in violation. Mrs. Taylor will complete any remaining inspections and forward the information onto Koger so that the next round of letters can be prepared.
   2. Grounds & Maintenance
      1. The county has been contacted and has performed inspections on the water line break. The county worker could not find the source of the leak and will have another firm come out and do more testing. Al Sanford will purchase some tubing to direct the excess water to the nearby drain. Ms. Currier will write a letter to the property manager of the unit that is pumping excess water continuously with his sump pump.
      2. The sealing of lower Leestone Street is to take place on September 12. Notice will be delivered to each unit notifying them of the sealing. Notices will also be put on the mailboxes
      3. Due to the time that has passed since obtaining the proposal for the fence installation, the costs will be $255 more than the original proposal.
      4. Mr. Sanford has been working with a new potential tree contractor, which will handle the community needs on a problem by problem basis. Due to the delay in finding a contractor, certain maintenance work on the trees will not be performed this year.
   3. Website
      1. A lot of information has been loaded onto the new website. The goal will be to continue to update the site and continue to add to the information provided. Mrs. Taylor will forward budget and current financial information for loading onto the website.
      2. A poll performed on the site indicates that 87% like the site and information as it is, and 13% want it fancier.
   4. Nominating
      1. No report, except that Mr. Sanford has identified a few members to approach regarding serving on the board.
   5. Welcoming
      1. Aggie Meyer continues to welcome our many new residents.
5. Old Business
   1. Waiver Letters
      1. Board members that have copies of the waiver books are to verify that they have a letter supporting each entry in the database listing.
   2. Survey
      1. Board members are to begin thinking about and collecting ideas of issues/questions for a community survey. Mrs. Taylor will champion this project.
6. New Business
   1. Directory
      1. It has been recommended that a new directory be published since there has been so much turnover in the community during this past year. Ms. Currier will, time permitting, look into preparing another publication.
7. Executive Session
   1. The board convened an executive session to rule on the continuing violation of a homeowner who dumped debris in the common area. The homeowners was not in attendance although a notice of hearing was sent to him in a timely manner by certified mail. After review and discussion of the violation that involves dumping of a large tree limb in the common area, a motion was made to assess a fee of $10 per day for a continuing violation. The fee will not begin to accrue until August 21, which will provide the homeowner with time to correct the violation once he receives notice of the board’s action. If the homeowner takes no action, the board will contract to have the tree limb removed. The homeowner will be required to reimburse the association for any costs incurred by the association to remove the tree limb. The motion was seconded and approved unanimously.

The meeting was adjourned at 10:00 p.m.