Leewood Homeowners Association

August 21, 2001 Board Meeting

Present:
Leona Taylor, President
Mohammed Umar, Treasurer
Al Sanford, Secretary
Chris Taylor, Board Member

Pam Stover, ARC Chairperson

Absent: Ron Filadelfo, Vice President

Other:
Anthony McSorley
David Summersgill
Judy Currier

Meeting was called to order at 8:06 P.M. Meeting was held in the multipurpose room at Phillips School.

Open Forum: None

Minutes: The minutes of the July 10, 2001 were approved as written.

President’s Report:

Regarding homeowner assessment accounts, Leona has sent out delinquent notices. One account is with the attorney.

President reviewed duties of the Board for the months of August and September. Of special note: (1) Federal Income tax return is due September 15. (2) First draft of the budget is due at the September meeting. (3) Update the reserve table.

Leona explained our insurance coverage after looking at our insurance policy and talking with our insurance agent. We have one million dollars of business coverage, and 2 million dollars of general aggregate and Projects Completed Operations Coverage. This basically means we have one million dollars of coverage if someone falls on the sidewalk under our business coverage. Our insurance agent thinks that our coverage is adequate. There was considerable discussion. It was decided that before making a decision that we get another opinion by talking with Al Carchedi, a Leewood resident and insurance professional.

A complaint involving a homeowner disposing of trash in a neighbor’s yard was brought to the Board’s attention. There was considerable discussion about this problem. Leona will draft a letter from the Board putting on notice the homeowner doing the dumping in both common area and neighbor’s yard. The offended homeowner will be advised to call the police and file a trespassing complaint if dumping occurs again.

Treasurer’s Report:

Discussion continued again this month with how to effect the transfer of $30,000.00 of reserve money in the Schwab money market account to CD’s. Chris Taylor agreed to help out by surfing the net for the best rates and coordinate with Mohammed who will research the Schwab rates.
Financial statement attached.

Website Judy Currier attended the meeting and gave her comments on the website. See attached report.

Architectural Review Committee

Shutter discrepancy 7033 Bradwood Court: Need to check when the last ownership change occurred and if the shutter discrepancy was cited in the POA packet at time.

As part of the agenda for this meeting eight properties were identified as having longstanding architectural violations; the homeowners of these eight respective properties have received first and second letters. Pam reviewed this list as to the current status of each violation. Since each of the units on the list still had one or more violation(s) ongoing it was agreed that all eight homeowners be sent hearing letters. The hearings will be held at our next Board meeting on September 11, 2001.

In conjunction with the above hearing letters, a discussion was held as to how to handle homeowners not coming to the hearing. Leona had discussed options with our attorney. After discussion, it was decided to begin penalties in such cases right away, that is, right after a proper period of notification.

It was moved that contract with Koger be terminated as soon as feasible. This motion was approved unanimously. Actions: Leona to send notice to Koger; Al to make necessary changes to POA and welcome packet; Judy to change website.

It was moved that a maximum penalty against 7025 Leestone Street be waived on the basis that the homeowner has now complied by meeting all of ARC standards that were in violation. This motion was approved.

Grounds and Maintenance No Report

Tot Lot Committee

The plans of the committee now are to get out to the community the information that has been collected. A financial model has been developed showing the initial costs, reserve requirements, replacement costs and per unit cost. There are no restrictions against building a tot lot as a capital improvement per our bylaws according to our attorney. The ultimate decision will be up to the Board. Board and homeowners asked questions to be addressed by the committee: Where? What equipment? How many people will benefit? What are objections to using nearby facilities? Size (space)? Should Leewood be surveyed again with more information.

Traffic & Parking Committee

Chris Taylor reported on the meeting that he and Ron had with the residents on Bradgen Court trying to park too many vehicles—a rental unit. Chris thought that the meeting was cordial and helpful. A flyer was then passed out on Bradgen Court informing residents of the problem and suggested if they had more than two cars that they needed to find other parking than on Bradgen Court. There was also a comment in the flyer regarding the problem caused by storing vehicles. This meeting and the flyer have seemed to help.

The committee has met three time since the last Board meeting and is planning to make some recommendations to the Board.

Cars without county stickers were discussed. Chris Taylor agreed to get in touch with the county regarding the county’s disposition and customary action regarding cars parked without property tax stickers.

Meeting Adjourned at 9:58 PM

Respectfully submitted

Al Sanford

Secretary