Leewood Homeowners Association

September 25, 2001 Board Meeting

Minutes

Present:

Leona Taylor, President
Ron Filadelfo, Vice President
Mohammed Umar, Treasurer
Al Sanford, Secretary
Chris Taylor, Special Projects

Pam Stover, ARC Chairperson

Other:

Tony McSorley

Meeting was called to order; meeting held at multipurpose room at Phillips School.

Executive Session

A homeowner that received a ARC hearing letter came to the meeting to present evidence. The board went into executive session.

The board reconvened in open session at 8:15.

The following motion was approved unanimously. Regarding 7059 Leestone Street, the homeowner has been given until 30 November to make the following repairs: repair rot on windows, fence door to have good side out, fix door trim, repair and paint rakeboard. Penalties will be assessed at $10 per day beginning December 1 if repairs are not made by November 30.

Open Forum

• Tony McSorley asked about the Schwab account.

Approve Minutes

• Minutes of the August meeting were approved, subject to some changes to the President’s report. Secretary to make the changes.

President’s Report:

• Assessment notices went out; tax estimates went out; federal tax return went out; Virginia tax return went out.

• A homeowner who was present asked if offsite owners should be asked to pay for mailing of the newsletter. President answered that current practice is not to charge as owners are entitled to it.

• Reviewed monthly duties for September and October for assignment:

• Approved minutes for July have been uploaded to the website.

• President asked treasurer if financial statements have been prepared

• Treasurer to provide copy of August financial statement to be put on website

• We have 1 CD maturing next month – E-trade, and $30,000 dollars of reserve funds need to be invested. Much discussion on how to reinvest that money – treasurer to provide Schwab account numbers to President so she can call and move funds if necessary

• Board approved 3 CD invenstment of $10,000 for one, two, and three years, respectively, subject to looking at rates of return

• Budget needs to be approved at next meeting

• Auditor’s report is on its way

• We currently have five overdue assessments, including one that is significantly overdue and is with the attorney. The attorney has been unresponsive – we may look into changing attorneys

• President to look into what proper charge should be for POA packet

• President announced that she has been notified by attorney for Backlick Center, of proposed re-development. The attorney indicated that Magruder’s will be replaced by Giant, moving the McDonald’s next to the bank

Vice President’s Report:

• Nothing to report (he missed last month’s meeting)

Treasurer’s Report:

• Noted that our rate of spending is about $12,000 lower then planned

• Aeration and over-seeding will cost between $1,600 and $2,000

• Legal expenses are very low so far

• Draft 2002 budget was presented. See budget discussion below.

Discussion of Reserve Schedule for budget:

• President presented and discussed reserve funding schedule.

• Secretary asked about fence money; President replied that we will have $28,000 at the end of 2001 for fences. Based on discussion that followed, President anticipates that the only major reserve expense to be budgeted in ’02 should be fences

Special Projects Officer

• Fire marshal recommends 4 stop signs throughout the community, estimated cost about $150 each, which should be added to the budget.

Budget

• Suggestion to spend a few dollars to give out certificates of appreciation at annual meeting was approved.

• G&M Chairman projects a 5% increase in the cost of our G&M contract next year. We agreed to up the budgeted amount by 5% in preparation of the budget. Snow removal price is expected to go up 6.5%.

• It was noted that if we want to up our insurance coverage we will have to budget more money for it.

• Discussed the pros and cons of getting a new reserves study. No decision made.

• President proposed subscribing to Community Association Management Insider, for $200. This will be paid for under our "Education" budget line.

Secretary’s Report

• Nothing to report

ARC Report

• ARC chair provided a summary of current particular homeowner issues, including one request for change of color of shutters.

• Fall walk-through will soon be done

• Letter to Koger was received by them on 21 Aug, notifying them of our contract termination with them.

• Re 7033 Bradwood Court - shutters were non-conforming in 1999 when POA packet was issued on that property. Therefore association cannot enforce the violation. A letter stating that waiver is in effect until next replacement or repair will be issued.

Parking and Traffic

• Fire marshal has inspected Leewood and has recommended that stop signs be installed.

• County will come to Leewood to ticket cars with improper registration if a slow month.

G&M

• Aeration and overseeding to be done soon; timing is good with respect to recent weather. Should be done next week.

Minutes compiled by: Ron Filadelfo, 10/15/01