Leewood Homeowners Association

September 9, 2003 Board Meeting

Minutes

Present:

Ron Filadelfo, President
Chris Taylor, Vice President
Mohammed Umar, Treasurer

Al Sanford, G&M
Leona Taylor
Betty Lillard, POA
Al Carchedi

Open Forum

Complaints have been made to Ron Filadelfo regarding the apparent storage of a car on Leestone Street. Previous discussions of this problem were reviewed along with a copy of the ordinances in Fairfax County pertaining to abandoned cars. The outcome of the discussion was that Ron together with Leona would put together a proposal. Proposal to be brought to next meeting. Other residents who are known to store cars are to be given a heads up about the Board’s intention to change policy and prohibit cars from being stored.

Betty Lillard recommended that our landscaping contractor be advised to avoid mowing on trash days so as not to interfere with the trash. Al to contact J&M

Approval of Minutes Deferred.

President’s Report

• Updating the directory is at the stage of getting notices back from residents with listing preferences. Betty Lillard and Lynn Whalen are coordinating this effort.
• Grandberry Estates—the last report from Supervisor Gross is that the entrance for the subdivision will be off of Woodland Avenue but final plans are still pending.
• AAA Trash Removal services continue to be monitored by Ron Filadelfo. We have been promised better services in the next two months once some of the company’s employee problems have been worked out.
• Revisit idea of buying additional software for the website at next Board meeting.

Vice President Report

• Chris reported having ticketed four cars in the last month. Recommended that the data base for all legal vehicles in Leewood be completed.
• Chris reported that two way stop signs have been ordered for the two stop signs at Leebrad and Leestone Court.

Treasurer’s Report

• Monthy report submitted by Mohammed and discussed.
• Mohammed reported that the 2001 audit should be competed soon. With Leona Taylor’s help, answers to questions holding up the 2001 audit were submitted to the auditor on 9-5-03.
• Income taxes are due. Signed return with enclosed check must be postmarked by Monday, 9-15-03. Action item is for Mohammed.
• 2002 Audit. Necessary materials for the 2002 audit need to be assembled and submitted. This action item was assigned to Lynn and Mohammed.
• Lynn is working on reconciling our investment statements for May and June.
• Leona brought to the Board’s attention that we are holding approximately $60.000 in cash. It was recommend that $25,000 needs to be invested so that we get a better return on our money. The Board approved that Lynn and Mohammed take action at their discretion to move the money from the Schwab money market account into Ginny Maes. Leona to convey to Lynn the Board’s wishes.
• At the October meeting the budget for 2004 will be discussed and approved. Lynn is putting together the proposed budget. Board and committee members need to submit to Lynn increases and/or changes that need to be included in the proposed 2004 budget.
• It was once again recognized that we continue to build up money that we are receiving from homeowners and that we either need to follow through with plans for spending this money or consider lowering assessments.

Assessments Report

Leona reported that there are four delinquent homeowners that have been given to the attorney. A POA packet has been requested by one of the homeowner’s with the attorney. Four other accounts overdue just got reminders.

G&M

• Painting Reserve Parking Spaces. Ron to contact Anne regarding the status of this project.
• Leona inquired about moving a pine tree near entrance sign. Al to investigate.
• Planting committee. No progress has been made yet on this effort. The people who have expressed an interest in being on this committee are Anne Esquivel, Ann Delaney, Al Sanford, Leona Taylor. The hope here is that ideas and planning need to come from a representative group of the community rather than from one or two individuals.

ARC

• Leona reported that 39 second notices have been sent out to homeowners regarding ARC violations. These notices were approved by the Board. Also, Pam and Leona have sent out 70 first notices.
• Cases that have gone through the hearing process on which there is still not closure were discussed. In all of these cases the work has now been done but not in the time frame allowed before fines were assessed. The Board took action to abate the fines on the following homeowners: 5263 Bradgen, 7050 Leestone, 7059 Leestone and 7025 Leebrad. In addition to abating the fine on 7058 Leestone, there is the need to contact our attorney and stop pending legal action. Ron to make this contact.
• On the property at 7036 Leebrad the Board approved a letter requiring that the homeowner come before the Board for a hearing on outstanding violations.

Adjourned at 9:45 PM

Submitted by Al Sanford, 10-10-03