Leewood Homeowners Association Board Meeting

January 13, 2004

8:00 PM - 10:00 PM, Phillips School

Open Forum
Residents present to discuss passage of a commercial vehicle ban. See "Parking" below.

Nominating Committee
Anne reported Bonnie Taylor has agreed to be on the committee. She and Al are the non-Board members, with Anne and Ron from the Board, forming the committee. This fulfills our obligation for a "full" committee. Al offered his home for a meeting to invite prospective members for a Q&A with current and past Board members. It was decided the meeting would be on February 3rd at Al’s house. Mark Palutta, Bill Rubenstein, John Anderson, Al Carcetti, Dune Ly, Jim Beals will be invited. Anne will write an artcle for the newsletter about the meeting.

Approval of Minutes
Anne distributed minutes from October and November, which were approved by the Board. Anne still needs to distribute December minutes.

Annual Meeting
7:00 - 10:00 PM, March 9, 2004
Room has been reserved.
Betty Lillard is in charge of food.
Ron is in charge of developing the agenda and the Board package (Judy will help with the Board package).
Chris will purchase the door prizes.
Anne will get the sign-in sheet and ballots produced.

VP Report
Chris received a call regarding 7001 Leestone St. (faces Backlick). The caller thinks there are 8 people living there. Chris still needs to talk to Fairfax County about any recourse we have, but codes say up to 10 family members can live in a house, if they’re related. If we can prove a property is beyond capacity, we can ask the County to come out and enforce the standards.

We don’t know who owns the house, and we don't know what vehicles belong to the people living there.

Blue Toyota on Leebrad - ticketed and getting towed tomorrow; no sticker; two flat tires. White tauraus - Bradgen Ct. - tow date is Friday.

Treasurer
Working on 2003 end of year report. Mohammed will have presentation ready for annual meeting. Ron asked Mohammed to be ready for the question - are we collecting more (in assessments) than we need? The answer is that in past years we've had overages, but the work we've done this year (fence repair, plantings, etc. have used that money).

Ron recommended a budget meeting be held to ensure we’re prepared for the annual meeting - Leona, Ron, Mohammed. We need a report that clearly identifies expenditures and explains that the surplus on this month’s report will come down.

Secretary
No report

Grounds & Maintenance
J&M has called about January’s statement, and when payment would be made. Mohammed never got the statement. Ron will talk Lynn about mail pickup. Jim from J&M was asking about second part of payment for plantings.

Website - Judy
Real Estate agents are going to our website and like our website. Judy requested copies of the newsletters to put on the site. Chris said he would get her the copies.

Judy requested money to purchase software that makes maintenance of the site easier. The cost is about $200. This would help our webmaster, who is providing free webmaster services, to better maintain the site.

It was decided that we'd take up e-mail boxes and electronic distribution at later meetings.

Ron motioned for the approval to spend the $200. Chris seconded the motion. It passed unanimously. Judy will purchase and we will reimburse.

Newsletter
Working on it this weekend. Chris requested that articles get to him by end of this week.

Trash related concern - people still put trash out when they want to. Remind people; knock on doors.

Parking
Chris Hiltz presented his concerns about parking in Leewood. We have issues with "super parkers" (one townhouse with several vehicles) and townhouses parking several commercial vehicles. He asked that the Board commit to putting in a by-law revision for passing at the annual meeting in March.

Judy and Al Carchedi both drafted by-law verbiage.

Ron moves to accept Judy’s definition. Chris moves that we accept the language Judy proposed at 9:31 for inclusion in by-laws and voted in at the March meeting. Mohammed seconds. Passed unanimously.

By-law verbiage reads as follows:

“Commerical vehicles include, but are not limited to: (i) any solid waste collection vehicle, tractor truck, dump truck, concrete mixer truck, towing and recovery vehicle, or any other heavy construction equipment; (ii) any vehicle in which food or beverages are stored or sold; (iii) any vehicle licensed by any state for use as a common or contract carrier or as a limousine; (iv) any vehicle that displays commercial signs or advertising or a company or service except that the small logos or names that car dealers sometimes affix to the car body are permitted; and (v) any vehicle that habitually has objects such as ladders, duct work, etc. attached to it.”

Judy will send Chris the wording and will call the attorney to have him look over. Ron will put this proposed bylaw change in the Board packet, for voting at the annual meeting.

Homeowner Accounts
10 accounts are outstanding, 3 are at attorney.

Closing Business
Leona would be willing to meet with Ron and Mohammed to go over budget for annual meeting.

Leona handed over keys for collecting mail. Anne will collect mail now and Ron has extra key.

Meeting adjourned 10:00 PM.