Leewood Homeowners Association

January 11, 2005 Board Meeting

In addition to Board members, Committee Chairs, and other regular guests, several residents were in attendance for the hearing request mailed to them.

Open Forum: Tony McSworley raised questions regarding IRS and portions of the reserve fund, which were answered.

Board meeting convened at 8:06 P.M.

Board members attendance:

Anne Esquivel, President
John Davenport, At large
Julie King, Treasurer
Al Carchedi, Secretary

Minutes of the December 14, board meeting were approved.

Minutes of the Special board meeting held January 5, were approved

President’s report: Anne stated that the trash on Bradwood Court had been cleared. Notices to be sent to other violators on Bradgen Court. It was agreed that the notices of increase of assessments would not be mailed due to lateness in time.

It was announced that Dune Ly resigned from the board. There are still some old minutes being searched.

It was reaffirmed that Judy Currier had been appointed to handle affidavits and generally handle legal matters with our attorney.

Secretary report: Al advised that the mail box notices posted by Judy Currier and him were successful and that they will continue. Al and Tony Mc Sworley will endeavor to repair some of the mailboxes that are in bad shape. Al Sanford advised that he had some hardware left over from previous expeditions, and that he would bring them to Al. Increase in the Fidelity Bond has been ordered and all of the necessary papers were collected and will be mailed to the Insurance agent. Al deferred the rest of his report to the ARC.

Treasurer’s Report: Julie deferred to Leona Taylor for update. Year end Budget report and Balance sheet were distributed. We had an income short fall due to lack of miscellaneous income, particularly in the area of interest income. This brought forth the question of transferring funds to a better interest account. However, it was still a question of who has this authority with Schwab. Anne advised that she will forward the name of the contact to Al Carchedi, and he will call Schwab.

Board Member At Large report: John reported on his progress with ARC He has made contact with the committee members and had discussions. There is still no Chair for the vital committee. Judy Currier advised that William Wilkinson expressed a desire to Chair the committee. John will follow up.

Ground and maintenance committee: Al Sanford reported that Dominion Fence Company has completed the work on the Southern end on the property as planned. Al thanked Ron Filadelfo for his work in getting the estimate for this needed program.

Al further stated that all of the other common area fences looked good.

Al asked the board to invite Zana Jevremedic, an arborist, from Care of Trees, to meet with the board to discuss our trees both new and old. Board agreed.

There is a large oak tree on Leestone Street that is badly split and potentially dangerous. Al Sanford will look into it and suggested a formal notice be sent to the owner advising the danger, and calling for action.

Homeowner’s Accounts: Judy Currier advised that as it was in the middle of the current assessment period, it was too early to give a delinquency report. It was agreed however, that once an account is referred to our attorney, the delinquent resident must deal directly with the attorney. There was a question of the bill for the recent self help project. It was agreed that although we paid the contractor, the cost should be charged to the resident. Judy will contact Leona for the information.

ARC report was deferred to the Executive Session.

Judy agreed to put out another newsletter, while our search for a permanent editor continued. Ellie O’Meara has volunteered to help distribute the newsletter. Dead line for

article submission was established for the end of each month.

MOTION: It was moved, seconded, and resolved, that the Board will contribute $100. to the Phillips’s School for the annual meeting.

MOTION: It was moved, seconded and resolved that Julie King be elected President of the Board of Directors effective at the conclusion of this meeting. Anne Esquivel leaves the board for maternity.

The board and all those in attendance thanked Anne Esquivel for her service as President and wished her well.

At this time, the President adjourned the regular meeting so that we could continue in Executive session for those who were summoned to appear before the Board for a hearing on their ARC violations. Judy Currier was invited to attend representing the ARC.

Meeting reconvened at 9:40 P.M.

President Anne Esquivel advised the results of the Executive session. It was concluded two of the residents cited showed evidence that work had been completed and that the violations and been corrected. Two others requested, and were granted, an extension of time, due to circumstances, until May 1, 2005 to correct the violations.

One resident failed to respond to the Notice of Hearing, and the violation remains outstanding. It was resolved that a letter be sent imposing a fine of $10.00 per day starting February 1^st, 2005, until the violation is corrected. The Board will mail a letter advising the other respondents of their decisions. It was further agreed that previously cited Ruben Lopez was sent a letter advising that a re-inspection by the board found that he was indeed in violation, and was given ample time to correct it.

MOTION: It was moved, seconded, and resolved, that the actions decided as a result of the Executive meeting, as herein stated in the President’s report of the meeting, are approved as proposed.

Meeting was adjourned at 10:07 P.M.