Leewood Homeowners Association
Board Meeting Minutes of
June 13, 2006

Attendance:
Present:
Julie King - President
Bob Chilakamarri – Vice President
Mohammed Umar – Treasurer
Rose Weber – Secretary

Janet Rourke – ARC Chair
Al Sanford – Grounds & Maintenance Chair

Convening: Meeting was called to order at 7:40 pm. Meeting was held in the Phillips School Library.

Minutes: A motion was made to approve the minutes of the May 9, 2006 minutes. Motion was carried and the May 9, 2006 minutes were approved as written, signed and accepted for the record.

Architectural Review Hearings:

At 8:10 pm it was moved by Julie King that the Board adjourn to executive session in order to conduct a scheduled violations hearing for Mr. Adil, owner, 7020 Bradwood Court. The motion was approved and the hearing was conducted. The Board reconvened in open session at 8:20 pm. The following motion was made with regard to this violation: “rake board is missing; replace/paint.” Granted an extension through July 5, 2006, at which time, if the violation is not resolved, penalties will begin to accrue. Motion was approved unanimously. Homeowner was present for hearing and left immediately after.

At 8:27 pm, the Board conducted an impromptu violations hearing at the request of Mr. & Mrs. Ogunnaike, owners, 7088 Leestone Street. This request was in response to their receipt of the Board’s letter informing them that penalties would be assessed for this outstanding alleged violation: “need foundation plantings in front yard/none are there now.” A motion was made to hold all penalties in abeyance until July 5, 2006, at which time, if the violation is not resolved, penalties will begin to accrue. Motion was approved unanimously. Homeowners were present for hearing and left immediately after.

A hearing in absentia was held for the alleged violation, “paint rear trim board on 7010 side,” at 7008 Leestone St. A motion was made and approved to assess penalties effective July 1, 2006.

Architectural Review Committee (ARC)

The following motions were made and approved regarding active ARC violations:

Hearings will be scheduled and notification letters sent for alleged violations at the following properties: 5263 Bradgen Ct.; 7028 Bradwood Ct.; 7030 Bradwood Ct.; 7034 Bradwood Ct.; 7001 Leebrad Street; 7075 Leestone St.; 7078 Leestone St.; 7081 Leestone St. and 7082 Leestone St.

Extensions will be granted and notification letters sent for alleged violations at: 5277 Bradgen Ct.; 7041 Bradwood Ct. and 7062 Leebrad St.

Hearings will be re-scheduled and notification letters sent for alleged violations at: 7026 Bradwood Ct.; 7037 Leebrad St. and 5259 Leestone Ct.

Second violation notices were approved for alleged violations at: 5261 Bradgen Court, 5203 Bradwood Street, 7035 Bradwood Court, 7008 Leebrad Street, 7014 Leebrad Street, 7041 Leebrad Street, 7043 Leebrad Street, 7047 Leebrad Street, 7047 Leebrad St., 7062 Leebrad St., 7064 Leebrad St., 5269 Leestone Ct., 7008 Leestone St., 7031 Leestone St., 7038 Leestone St., 7044 Leestone St., 7046 Leestone St., 7055 Leestone St., 7056 Leestone St., 7061 Leestone St., 7074 Leestone St., 7075 Leestone St., 7078 Leestone St., 7079 Leestone St., 7081 Leestone St., 7082 Leestone St., 7083 Leestone St., 7088 Leestone St., 7089 Leestone St.

At this time there was some discussion concerning how ARC violations are worded. It was argued that the violation letters were difficult to understand with regard to how violations were described. It was suggested that violations be described more clearly and that the letters be made more “friendly.” It was decided that concerned board members create samples of suggested modifications and at that time it will be determined if changes will be made to the letter format.

At 9:25 pm, Bob Chilakamarri moved that the Board convene an executive session. The motion was approved. Once the executive session convened it was discovered that the subject of discussion was a letter received by the Board Vice President and the Secretary from a resident. The letter contained a vague and old allegation of favoritism and special exemptions extended by the Board to committee chairs. After some discussion it was determined that no action would be taken as this was an old issue and had been resolved previously, albeit not to the resident’s satisfaction.

President’s Report: The President continues to work parking issues.

Financial Report: No financial report was given.

Activity Report – Homeowner Accounts / Website: A written report was provided by Judy Currier via e-mail, however, the report was not reviewed or discussed.

Grounds and Maintenance: Repaving of Leestone St. and clean up of common wooded areas was discussed. A motion was made that Al Sanford contact the landscaping company to negotiate a contract amendment to include a bi-annual cleaning/clearing of the common wooded areas so that the problem of people discarding yard leavings in those areas does not become unmanageable. The motion was approved unanimously. Although there was no motion or vote, it was also determined that Al would proceed with the paving project and attempt to get at least two estimates for the job, at which time he would report those estimates to the Board. Also discussed was the possibility of the lawn company using a mulcher to gather leaves together in the fall vice using a blower that just moves them around. Al agreed to discuss this with them.

New Business: The Secretary’s duties were discussed and some minor procedural issues with regard to those duties were resolved. POA procedures were briefly discussed with regard to when homeowners should request/be given POA packets.

Old Business: No old business was discussed other than the grounds and maintenance issues reported above.

Adjournment: The Board adjourned at 9:45 pm.

Certified for the record: