Leewood Homeowners Association

March 14, 2006 Board Meeting

Minutes

Officers present:
President: Julie King
Secretary: Al Carchedi
At large: Mohammad Umar

Others Attending: Bob C. Chilakamarri, Clinton Batterton, Ron Filadelfo, Janet Rourke, Betty Lillard, Al Sanford, Judy Currier and Leona Taylor

The meeting was called to order at 8:15 p.m.

MOTION: To approve the minutes for the January 10, 2006 meeting. The minutes were approved as amended. Al Carchedi abstained.

MOTION: To appoint a new a Board member, Dr. R. C. Chilakamarri. Who will serve as Acting Treasurer until the annual meeting.

MOTION: To accept the resignations of Al Carchedi, effective March 15, 2006 and Tom Harvat, immediately. The motion was approved by unanimous vote.

Open Forum:

Ron Filadelfo has contacted Mullins Marking to paint ticks, no parking signs on upper Leestone Street and reserved spots for Leewood. Cost would be $3402 which would include power washing. The Board unanimously approved accepting the contract. Julie suggested that the no parking areas on upper Leestone be painted yellow, Ron will look into it. Julie King agreed to call Tom Harvat and have him provide Mr. Filadelfo with the information on which spaces are to be moved. Mr. Filadelfo agreed to be responsible for overseeing the project.

Motion: The Board approved the contract for the street painting and paying for it.

Betty Lillard announced that Dayna Roy has volunteered to restart the Leewood Newsletter.

G&M Committee Report (Grounds and Maintenance) : Al Sanford announced that the tree near the power line on Leebrad Street that has split will be removed in the next few days. He has also taken responsibility from the Board Secretary for overseeing the replacement of the fence at the Leestone entrance and repair of the mailbox stand on Bradwood Street.

Leona Taylor presented a balance sheet through February 2006 and advised that we are on target for expenditures to that date. She provided a completed credit sheet for Henry's wrecking service to be the Leewood towing company to the President for signature. A contract would still be needed.

Checks are being issued to pay the balance on last year's taxes. She advised that an authorized signer needed to go to Wachovia to pick up signature cards which Mr. Umar will do. A long discussion was held on the AAA Trash Contract. Judy Currier is to determine from the lawyer whether changing the date of the CPI from September to January each year will change the terms of the contract.

Secretary Report: The secretary has been working on a contract for a towing company. Several cars have been ticketed.

The handyman repaired the damaged fence on upper Leestone and the sagging perimeter fence on Backlick Road, as well as removing the graffiti from that fence.

He will also repair the fence at the Leestone Street entrance as soon as fencing is available. The handyman is also searching for shutters for a house on Bradgen Court that is currently under self-help provisions.

The contract on the house at the end of Bradgen Court is still valid. The homeowner is waiting for the contractor to schedule the work. Suggestion made that we undertake self-help with a different contractor. No action taken on that proposal.

There is a contract too with Evergreen to repair the mailbox on Bradwood Street and the contractor is waiting for warmer weather.

Complaints: General discussion about 2 residents' complaints were discussed. At this time, ARC handles common ground violations.

MOTION: It was moved and approved that letters be sent from the Board to two homes on Bradwood Court concerning alleged violations in the common area.

MOTION: It was moved and approved that a complaint concerning a home on Bradwood Court be referred to the ARC for action.

ARC:

MOTION: It was moved and approved that a hearing letter be sent to a Leebrad home and a second letter be sent to Bradgen Court home concerning alleged violations.

MOTION: It was moved and approved that an amended hearing letter be sent to a Leestone Ct. home.

Annual Meeting: Judy Currier related conversation with the Association lawyer who said that preparation and decision on contents of an annual meeting package is normally done by a committee (currently comprised of Julie King, Judy Currier and Janet Rourke). The lawyer felt the currently proposed proxy/ballot was fine but recommended that the word absentee be changed to proxy. The lawyer also felt that it would be wise to propose a by-law change that would change the quorum for a board meeting to two members. The deadline for final preparation of an annual meeting package is March 28, 2006.

MOTION: The motion to approve Resolution 6 was approved, putting trash and debris in the common area under the authority of the Board.

MOTION: To approve expenditure of funds in the amount of $300 for door prizes for the annual meeting.  General discussion was held on the annual meeting package.

MOTION: The motion to approve the revised architectural standards was unanimously approved.

MOTION: The Motion to approve the quorum bylaw change being put into the annual meeting packet.

Meeting adjourned at 10:15 P.M.

Note: Specific addresses on ARC alleged violations were removed.