Leewood Homeowners Association

Board Meeting Minutes of

September 12, 2006

Attendance:

Present:

Julie King – President
Bob Chilakamarri – Vice President
Mohammed Umar – Treasurer
Rose Weber – Secretary
Janet Rourke – Member at Large & ARC Chair

Leona Taylor – Financial Secretary
Al Sanford – Grounds & Maintenance
Al Carchedi

Convening: Meeting was called to order at 7:30 pm. Meeting was held in the Phillips School Faculty Lounge.

Minutes: A motion was made to approve the minutes of the August 8, 2006 meeting. Motion was carried and the minutes were approved as written; signed and accepted for the record.

Open Forum: There were no open forum discussions.

Architectural Review Hearings:

The Board conducted one (1) Scheduled ARC violations hearing, in absentia, that resulted in the granting of a 30 day extension, with penalties to be assessed effective 1 November 2006 if the violations are not corrected at that time, for violations at 5265 Leestone Court. Homeowner was not present but had submitted a written request for extension. The request was considered and a motion passed unanimously to approve the extension as indicated above.

The Board conducted three (3) scheduled ARC violations hearings, in absentia, that resulted in penalties being assessed, effective 1 October 2006, for violations at the following properties: 5259 Leestone Court; 7055 Leestone Street; and 7082 Leestone Street. Motion to assess penalties as stated above was passed unanimously.

Architectural Review Committee (ARC)

The following motions were made and approved regarding active ARC violations:

Hearings will be scheduled and notification letters sent for alleged violations at the following properties: 5277 Bradgen Court; 5266 Leestone Court; 7007 Leestone Street; and 7056 Leestone Street.

Penalty assessments will be suspended until 13 September, 2006, with assessments to re-start effective 12 October 2006, if violations are not corrected at that time, for violations at: 7071 Leestone Street.

Hearings to be re-scheduled: None.

Second violation notices were approved for alleged violations at: 7035 Leestone Street; 7041 Leestone Street; 7056 Leestone Street; 7068 Leestone Street; 7071 Leestone Street; and 7082 Leestone Street.

Temporary Waiver was requested and granted for a violation at 7075 Leestone Street.

President’s Report: The President had nothing to report, nor did any other of the four Board members.

Financial Report: A balance sheet and budget report were presented to the Board.

Activity Report – Homeowner Accounts / Website: Report provided a summary of penalty accounts. The report also indicated that LHOA is in need of a new message board administrator. The report was not discussed.

Grounds and Maintenance: Three bids were presented to the Board for street paving and repair on Leestone Street and street patching throughout Leewood. The three bids were reviewed and compared. It was determined that the bid submitted by Brothers Paving & Concrete Corp. was the best value for the money. A motion was passed unanimously to accept the bid, enter into a contract and commence work immediately.

New Business:

Budget: Initial budget discussions commenced. A budget sheet was provided by Leona Taylor. It will be reviewed and budget submissions will be provided at the next Board meeting. It was decided that there would be a website posting to announce the beginnings of the budget process so that homeowners could submit requests and offer ideas. Board will work the budget with Leona Taylor.

Drainage: Drainage problems throughout Leewood were discussed. A motion was passed and approved unanimously that it was time to get these problems fixed and that this project would be included in the budget. Research into methods and cost to fix this problem will commence immediately. Board Secretary and Vice President will work this project with Al Sanford.

Common Area Lighting: Lighting was discussed and it was determined that a presentation package of cost and methods would be compiled for homeowners. Board Secretary and At Large member will research this issue to determine approximate cost and available options and have experts (ie: Dominion Power/Fairfax County Public Safety) come survey Leewood to determine need and most effective approach. No decisions on lighting will be made without surveying homeowners, via direct mailing, about this project.

Locking Mailboxes: This issue was discussed and it was determined that the Board Secretary and At Large member will research this issue to determine approximate cost and available options.

Leewood Directory: A motion was passed unanimously that a new Leewood directory will be published as quickly as possible.

Old Business:

Parking Committee: There has been no action with regard to forming a parking committee; no committee members have been appointed.

Nominating Committee: There has been no action in regard to forming a nominating committee; no committee members have been appointed.

Digital Camera: A motion was unanimously passed to approve the purchase of a digital camera for use by the Board, ARC and/or any other committee that might require photographic documentation for any matter related to Leewood business.

Letter for oversized vehicles: It was decided that a letter would be sent to all homeowners to reiterate the regulations regarding oversized vehicles and stating that these vehicles would soon be ticketed. In cases where it is known that a certain homeowner owns an oversized vehicle that is routinely parked in Leewood, a separate letter will be sent telling the owner that they can no longer park the vehicle on Leewood property per existing by-laws etc.

Trash Contract: Trash contracts were briefly discussed. PDS has still not provided a current standard contract for review.

Adjournment: The Board adjourned at 9:35 pm.

Certified for the record:

___________________ _____________

Rose Weber, Secretary Date

LHOA