Leewood Homeowners Association

Board Meeting Minutes

September 11th, 2007

Attendance:
Present:
Janet Rourke – President
Bob Chilakamarri – Vice President
Rose Weber – Secretary
Mohammed Umar – Treasurer
Melinda Ford – At Large
Leona Taylor – Financial Secretary
Al Sanford – Chair, Grounds and Maintenance
Bob Flynn – Homeowner
Al Carchedi - Homeowner

Convening: Meeting was called to order at 7:30 p.m. Meeting was held in the Phillips School Library.

Minutes: A motion was made to approve the minutes of the August 14, 2007 regularly scheduled meeting. The motion was carried and the minutes were approved as written; signed and accepted for the record.

Open Forum: It was suggested that we petition the county to install some type of trash receptacle at the bus stop located on Backlick Road near the corner of Leestone Street and subsequently contacting the sheriff’s office (or some other county agency to have it emptied). Different types of receptacles were discussed.

Executive Session: The Board entered into an Executive Session at 7:35 p.m. to conduct ARC hearings. The Board reconvened in open session at 7:50 p.m.

Architectural Review Hearings: There were 12 scheduled hearings. One homeowner was present and was granted an extension of six weeks, at which time, if the violation is not corrected, penalties will be assessed effective November 1, 2007. The remaining 11 cases will be assessed penalties effective October 1, 2007. Motions were passed unanimously on all cases.

Officer & Committee Reports:
President: The President has been approached about the possibility of starting a “Neighborhood Watch” program in Leewood. It was suggested the community be polled, via the website message board and the newsletter, to determine whether there is enough interest to generate the volunteers that would be required to activate and maintain such a program.
Secretary: Business cards were received and distributed to board members and those volunteers who may have cause to use them. Secretary continues to discuss the Backlick onto Leestone left turn lane with the county and will know bring up the bus stop trash receptacle during the next phone call.
At-large: Alternatives for perimeter fence-only Long Fence has responded to repeated requests for pricing information on alternative fencing materials. Companies want to come out and present a sales pitch rather than provide a “by the foot” cost of their product. Long Fence is the contracted “Trex” installer for this area.
Architectural Review Committee (ARC): The following motions were made and approved regarding active ARC violations: Note: as the ARC Chair, The Board President, Janet Rourke does not vote on ARC hearing decisions or other ARC matters requiring approval of the Board.

Hearings: Notification of Hearing letters will be sent for alleged violations at the following property: 7015 Leestone Street.
Extensions: One extension was granted for alleged violations at the following property: 5253 Bradgen Court.
Forgive Penalties: Penalties were forgiven for corrected violations at the following properties: 7041 Leebrad Street; 7008 Leestone Street; 7012 Leebrad Street.
Hearings to be re-scheduled: None.
Second violation notices: Notices will be sent for alleged violations at the following properties: 7034 Bradwood Court; 7001 Leestone Street; 7059 Leestone Street; 7076 Leestone Street; 7082 Leestone Street and 7088 Leestone Street.
Grounds and Maintenance:
Additional options and estimates were presented to solve the drainage problem behind lower Leestone. No work is planned at this time. An estimate was also provided for lawn aeration/seeding which will be discussed as a 2008 budget item. No work is currently planned. More homeowner involvement in common area maintenance was discussed.
Homeowner Accounts: The Financial Secretary reported that, overall, homeowner accounts are looking very good and most delinquent accounts have been made current.
Financial Report: A balance sheet and budget report were provided.
ARC Penalty Accounts: Six cases are with the lawyers for collection action

Old Business:
Common Area Lighting: Lights have been installed and are on. One light is broken and has been reported to Dominion power.
Reserve Study: A special meeting will be held on Tuesday, 18 September to finalize the Reserve Study.
New Business: Preliminary 2008 budget was discussed. Further new business will be deferred until the Reserve Study has been finalized. Ideas regarding a new/additional entrance sign, street signs to defer cut-through traffic and benches in the common areas will be addressed as possible 2008 budget items when more in-depth 2008 budget discussions take place.

Adjournment: The Board adjourned at 8:55 pm.

Certified for the record:

___________________ _____________
Rose Weber, Secretary Date
LHOA