Leewood Homeowners Association
Board Meeting Minutes

August 11, 2009

Board Members Present:
Janet Rourke - President
Rose Weber - Vice President
Maggie Pitotti - Treasurer

Also Present:
Al Carchedi - Homeowner

Convening: Meeting was called to order at 7:33 pm. Meeting was held in the Phillips School Library.

Minutes: A motion was made to approve the July 14, 2009, regular meeting minutes. The motion was carried and the minutes were accepted for the record.

Open Forum: Ther were no topics for discussion.

Architectural Review Hearings: There were three (3) scheduled ARC hearings, for a total of eleven ARC violations. The Board convened an Executive Session at approximately 7:45 pm to conduct these hearings. In two cases the Board voted to assess penalties effective 1 Sep 2009. In the third case the Board voted to grant a 30-day extension (homeowners were not present, nor was any evidence or argument provided on the homeowners' behalf). Executive session adjourned at 7:55pm.

Officer Reports:
President: The President thanked all those who participated in National Night Out. Event was a great success; firefighter participation was the highlight of the evening. The President spoke with Dominion Paving about the way the crack seal was bubbling up where work was done on upper Leestone; Dominion is working to correct. The President and the Secretary met again with Mainstreet Mailboxes, and performed another walk through of Leewood to discusss installation. A bid was submittted and shared with the Board, who voted to approve the bid and move forward with installation. An information notice will be mailed to all homeowners so that everyone is aware of the facts concerning the mailboxes, their cost and other particulars. As the project moves forward, the Board will continue to proved information to resident and homeowners.
Vice President: Not present
Treasurer: Status of assessments provided. Twenty-eight accounts are delinquent, of these one has been sent to the lawyer for collection.
Secretary: The LHOA will send letters to all addresses with trees that abut the Leewood perimeter, so that, under the new Virginia tree legistation, we will be covered should any Granberry treees come down on our perimeter fence; these letter have not yet been sent. Thank you letters for firefighter and police participation in National Night Out will be sent.
At-large: Nothing to Report

Committee Reports:
Architectural Review Committee (ARC): The following motions were made and approved regarding active ARC violations (Note: as the ARC Chair, The Board President, Janet Rourke, does not vote on ARC hearing decisions or other ARC matters requiring approval of the Board):
Hearing(s): There was once case eligible for a hearing letter.
Extensions: There was one extension granted for one violation.
Hearings to be re-scheduled: None.
Second violation notices: There were four cases approved for Second Violation Notification letters.
With Lawyer: None.
Grounds and Maintenance:
Not Present; no report provided.
Financial:
Not Present; no report provided.

Adjournment: The meeting adjourned at 8:25pm.

Certified for the record:

___________________ _____________
Rose Weber, Secretary Date
LHOA