MINUTES OF ANNUAL MEETING
LEEWOOD HOMEOWNERS ASSOCIATION
March 8, 2011

Board Members Present:
Janet Rourke – President
Mohammed Umar – Vice President
Lynda Flynn -- Secretary
Margaret Pittotti – Treasurer

Convening: The meeting was called to order at 7:30 pm at the Phillips School, 7010 Braddock Road, Annandale, VA 22003.

The meeting was attended by 39 “vote-eligible” homeowners. They along with the proxies allowed for 75 households represented. Quorum was established.

Officier Reports:

• President: The President welcomed those in attendance and thanked the volunteers in various capacities throughout 2010. The president spoke of the accomplishments in the past year which included drainage repair projects completed, street repair, work on the five year tree plan and the issuing of the new Leewood phone book. The president spoke of the goals for 2011. The board will be working on repair and/or replacement of the small signs at Leebrad, Leestone and Leebrad Street entrances, part of the perimeter fence, pot holes, street repair and tree work and the plan to add more street lights in 2012.

• Vice President: Nothing to report.

• Secretary: Nothing to report.

• Treasurer: The Treasurer talked about what she does for the community. Her job is to take care of assessments and send out the quarterly post cards.

Summary from Committee Chairs:

• Architectural Review Committee (ARC): The ARC chair Janet Rouke, reported that the committee is fully staffed and ready to work. She stated that since the community is aging some of the items that the committee would be looking at but not limited to are: paint and/or repairing of railings, walks that are sinking or uneven, broken light fixtures, painting of the non-brick parts of homes, general clean up and replacing dead shrubs, deteriorating fences. The chair asked those present to take a look around their homes and try to take care of the areas that need work before they would be issued a letter. The committee would be doing a spring walk through later in March.

• Grounds & Maintenance: The Annual Spring Clean Up day is scheduled for April 2nd with a rain date of April 9th. Volunteers were encouraged to come and meet on Leebrad Street at 9:00 a.m. The committee would be working on the 5 year tree plan and the repair and/or replacement of perimeter fence.

• Report on State of Finance: Leona Taylor, the volunteer who assists the Board in financial matters, gave a summary of the financial status of the community. Ms. Taylor gave a summary on the financial accounts and stated that the community was in good condition financially and that the auditors had commended the Association for maintaining a high balance in the reserve funds.

Open Forum: A homeowner asked that each home be assigned two parking spaces. Other members of the community entered into the discussion and it was decided that a survey would be done to see what the interest would be. Another homeowner brought up the fact that people are not picking up after their dogs and suggested that we put in a bag dispenser. The board also elected to look into that. In addition, there was discussion on trash and the fact that homeowners continued to put out trash early and in inappropriate containers.

Prior to voting on the tax resolution it was explained that, under federal tax rules, LHOA has elected to only pay tax on its investment income. The IRS holds that the assessment income that is rolled over is not taxable income to the association. A separate resolution must be approved by the Association members to do this rollover. Our accountants have advised us that by adopting a resolution that permits this rollover we are then assured that we can choose the tax filing method that results in the lowest taxes.

Election of Board members and vote on tax resolution and by-law changes: Anthony McSorley was nominated from the floor and added to the ballot. The other candidates were Margaret Pitotti and Kevin Laugherty. The votes were cast and counted.

Board elections: The tax resolution was passed. The by-law change was defeated by two votes and the two new board members are Margaret Pitotti and Kevin Laugherty.

• Adjournment: The meeting was adjourned at 9:23 p.m.

Certified for the record:

_________________________ _____________
Lynda Flynn, Secretary Date
LHOA