LEEWOOD HOMEOWNERS ASSOCIATION

ANNUAL MEETING MINUTES

March 13, 2012

Board Members Present:

Janet Rourke – President

Kevin Laugherty – Vice President

Lynda Flynn -- Secretary

Margaret Pittotti – Treasurer

Mohammed Umar – At Large

 

Convening: The meeting was called to order at 8:00 pm at the Phillips School, 7010 Braddock Road, Annandale, VA  22003.

 

The meeting was attended by thirty “vote-eligible” homeowners. They along with the proxies allowed  52 households represented.  Quorum was established.

 

Officers Reports:

 

·         President:   The President welcomed those in attendance and thanked the volunteers in various capacities throughout 2011.  The president spoke of the accomplishments in the past year which included installation of French drain, milling and paving of Leestone  and Leebrad Street, crack seal pavement on all streets,  installation of speed bumps, replacing a portion of the perimeter fence along Leestone Street and Bradgen Court , installation of ‘No Through Traffic’  and ‘No Trespassing’ signs, renewed trash contract and Grounds and Maintenance contract, negotiated new snow removal contract and the goals set in the 5 year tree plan.  The President announced the goals for 2012 which include but not limited to continue tree work in accordance with tree plan, implement plan for additional street lights, purchase new software to manage ARC, maintain the roster and other functions related to Leewood administrative duties.  The president  thanked Al Carchedi for all of his hard work and announced that he is retiring. The president announced that she would resign at the close of the meeting. 

 

·         Vice President: Nothing to report.

 

·         Secretary:  That all records are properly maintained

 

·         Treasurer:  The Treasurer stated that the assessments are maintained and the books are in good shape and only had a few delinquencies.

 

Summary from Committee Chairs:  

 

·         Architectural Review Committee (ARC):  The ARC chair Janet Rourke, reported that the committee is fully staffed except that they were in need a chairperson.  She stated that since the community is aging some of the items that the committee would be looking at but not limited to are: paint and/or repairing of railings, general clean up and replacing dead shrubs, deteriorating fences. The chair asked those present to take a look around their homes and try to take care of the areas that need work before they would be issued a letter.  The committee would be doing a spring walk through later in March.

 

·         Grounds & Maintenance:  Grounds & Maintenance is in need of volunteers.   The  Annual Spring Clean Up day will be announced. Volunteers are needed for Grounds & Maintenance . 

 

·         Report on State of Finance:  Leona Taylor, the volunteer who assists the Board in financial matters, gave a summary of the financial status of the community.  Ms. Taylor gave a summary on the financial accounts and stated that the community was in good condition financially. 

 

Open Forum:  A homeowner wanted to know what is to be done about residents that work on their cars in the community. The president responded that cars are not to be out of order  for more than 24 hours or they would be ticketed and ultimately towed. There was discussion about homeowners that owned multiple cars and basically stored them. 

 

Prior to voting on the tax resolution it was explained that, under federal tax rules, LHOA has elected to only pay tax on its investment income.  The IRS holds that the assessment income that is rolled over is not taxable income to the association.  A separate resolution must be approved by the Association members to do this rollover.  Our accountants have advised us that by adopting a resolution that permits this rollover we are then assured that we can choose the tax filing method those results in the lowest taxes. 

 

Election of Board members and vote on tax resolution and by-law changes:   The candidates were Anthony McSorley , Judi Davenport and Pat Willingham.  The votes were cast and counted. 

 

Board elections:  The tax resolution was passed. The two new board members are Judi Davenport and Pat Willingham.

 

·         Adjournment: The meeting was adjourned at 8:59 p.m. 

 

Certified for the record:

                                               

­­­­­­­­­­­­­­_________________________                                  _____________

Lynda Flynn, Secretary                                                Date

LHOA