Leewood Homeowners Association
Monthly Board Meeting Minutes
August 13, 2013
Board Members Present:
Patricia Willingham- President
Judi Davenport- Vice President
Heather Pike- Secretary
Guests:
Janet Rourke (G & M Chair)
Convening: The meeting was called to order at 7:35 p.m. at the Phillips School, 7010 Braddock Road, Annandale, VA 22003.
- Minutes from July 9th, 2013 meeting were approved.
Open Forum:
The board discussed items that would need to be added to the
up and coming bulletin. Specifically paint can removal, cleaning up after our
dogs in the community, yard clean up and an update on the lighting. A reported
rodent problem was discussed and the county will be contacted for advice. The
board has received letters from a homeowner regarding trees and signs. The
board discussed the letters. The board also noted that research should be done
on the cost for a management company.
Officers Report:
President: Pat spoke to the board about the
homeowners that have ARC violations. Janet said she would send a letter to Pat
that was used in the past to assess homeowners. Pat discussed letters that the
board has been receiving from a homeowner.
Vice President: Judi walked the grounds again with
the Dominion Power Specialist on August 13th. The specialist gave an
estimate of 23,000 dollars to complete the work which included dirt and grass
seed. Judi will stake and spray paint the areas where the lights will be
placed. The board members and Janet will walk the plan to determine if the
light placements will work. Once this step is completed, a plan will be written
up by Dominion Power and the work will begin around October. Judi said she will
write a paragraph for the bulletin pertaining to the lights.
Secretary: Heather discussed that Leewood has more
renters in the community and these renters need to be informed of the rules.
Janet informed the board that we have a homeowner that is the “welcome
committee” and she would get in touch with her to distribute the appropriate
information. Heather also asked for parking tickets and asked about the towing
company we use for the community. Pat said Maggie will be calling Henry’s
Towing Company to discuss the Leewood Contract.
Treasurer: Maggie sent a 2013 Assessment Report for
the 3rd quarter. She informed the board that she has been
aggressively sending out delinquent notices and submitted 4 delinquent accounts
to the attorney.
Summary from Committee Chairs:
Grounds and Maintenance: Janet discussed the grounds
and maintenance bids. The board members will make a decision on what company
they feel will best suit the community and send their vote to Pat via email.
Architectural Control Committee:
A hearing letter was sent to a homeowner via certified
letter inviting the owner to attend the board meeting on August 13, 2013 regarding violations. The letter was not picked up and the homeowner was absent from
the meeting. In the homeowner’s absence the boarded voted to assess penalties
and inform the homeowner of the judgment with a written letter sent registered
mail. Pat would email Pam for updates on the ARC letters.
Adjournment: the meeting adjourned at 8:50
Certified for the record:
_____________________________________ Date:
______________________
Heather Pike, Secretary
LHOA
