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Leewood Homeowners Association

Monthly Board Meeting Minutes

July 9, 2013

 

Board Members Present:

Patricia Willingham- President

Judi Davenport- Vice President

Margaret Pitotti- Treasurer

Heather Pike- Secretary

 

 

Guests:

Janet Rourke (G & M Chair)

Leona Taylor (Finance Specialist)

 

Convening: The meeting was called to order at 7:41 p.m. at the Phillips School, 7010 Braddock Road, Annandale, VA 22003.

 

  • Minutes from June 11th, 2013 meeting were approved.

 

Open Forum:

The board discussed the new Virginia laws and made note that solar panel information needed to be added by Heather to the disclosure statement (section 3.11 in leewood design and maintenance standards booklet) and the board can charge late fees on assessments after 60 day period of delinquency. Pat requested via email estimates from the homeowner with the drainage issue that are associated with the common area. When estimates are given, the board will discuss the next step. Four tires were placed out for trash removal. A neighbor was kind enough to dispose said tires to the dump because the trash company will not pick them up and they were an eye sore (Thank you Good Samaritan). A rat problem in the community was brought to a board member’s attention. It was agreed by the board that the neighbor(s) should call the county health department to report a homeowner whose property may be contributing if it continues.

 

Officers Report:

President: Pat will bring Heather and Pam to Wells Fargo Bank. Pat will bring Heather on Thursday July 11th for transferring signors on the account.

 

Vice President: Judi’s walk through with the lights resulted in a deletion of one light recommended by the Dominion Power Specialist (12 to 11 lights). The specialist will do a complete light drawing with prices for each light. Judi will meet with the Dominion specialist again on 8/9. Judi recommends that the board members and Janet walk the light plan together.

 

Secretary: Heather discussed POAA packets and questioned the members on how to obtain up-to-date budget, financial statements, audit report and VA real estate documents. Leona directed her to the website for the financial information and she would check at home for the VA real estate license.

 

Treasurer: Maggie reviewed the 2013 leewood assessments. She explained that on July 17th notices will go out to homeowners concerning late assessments. A motion was made to send out three outstanding accounts to the attorney.

 

Summary from Committee Chairs:

 

Grounds and Maintenance:

Janet gave the board Shenandoah’s proposal to remove tree debris caused by a storm. The board agreed to the removal of tree debris and to repair the damaged portion of the new fence. Shrubs have been pruned. The board asked Janet to look into obtaining an estimate on removal of two trees.

 

Architectural Control Committee:

The board approved an ARC hearing letter be sent to a homeowner on the continence that the 14 day grace period elapses and the repairs are not made.

 

Report on State of Finance: Leona discussed the Schwab account. A previous member must certify it. Janet agreed to sign it and get it notarized.

 

Adjournment: the meeting adjourned at 9:05.

 

 

_____________________________________                Date: ______________________

Heather Pike, Secretary

LHOA