Leewood Homeowners Association
Monthly Board Meeting Minutes
November 12, 2013
Board Members
Present:
Patricia Willingham- President
Judi Davenport- Vice President
Heather Pike- Secretary
Margaret Pittoti-Treasurer
Convening: The
meeting was called to order at 7:37
p.m. at the Phillips
School, 7010 Braddock Road, Annandale, VA 22003.
- Minutes
from October 13, 2013 meeting were approved.
Open Forum:
The board discussed rejoining the Fairfax County Federation
of Citizens Association, waiver folders, the grounds and maintenance position,
the newsletter and Sarah’s departure from publishing the newsletter.
Officers Report:
President: Pat
said the Mill’s paperwork was received and the work was referred to
Professional Grounds to assist the board in their expertise in the matter. At
the next meeting Pat will discuss Professional Grounds recommendations.
- The
trash contract will not increase but the contract ends at the end of
12/14. The snow contract was signed with Professional Grounds.
- G&M
chairperson- the board is still searching for a homeowner to volunteer.
Vice President: Judi said Dominion Power had designed the
light job and will try to start digging, wiring and cover but will not seed
until the spring. Light 8 and 9 may need to be repositioned due to large trees.
All board members present agreed to look at light 8 and 9 and give final
approval via email. Once Judi has approvals from the board she will inform
Dominion. Judi noted the Board needed to trim the trees by the dry pond in the
spring because they are growing over the sidewalk.
Treasurer: Maggie
went over the annual notification of assessment rate letter. Discussed the
magnets and including them with the newsletter delivery. She made a request to
eliminate a $290.78 debt from assessment collection due to foreclosure. All
board members agreed to write off the amount. Maggie added a name to the towing
contract and advised the board to identify themselves as Leewood HOA when
calling for a tow.
Secretary: Heather discussed the front wooden Leewood
sign. She received some estimates for sign replacement and it was discussed for
the 2014 budget.
Budget:
The board members and Leona finalized the 2014 budget.
It was determined that it would not be fiscally prudent to
raise due/assessments for 2014. The mill work for 2014 was deferred for 2015.
Money would be allocated for road repairs, message boards, painting of parking
lines and front sign replacement. A motion to approve the budget was made and
all board members voted yes.
A motion was made to not have a meeting in December and all
board members approved.
Adjournment: the meeting adjourned at 9:07
Certified for the record:
_____________________________________ Date: ______________________
Heather Pike, Secretary
LHOA
