Leestone Homeowners Association
                                                    Monthly Board Meeting Minutes
                                                              September 9, 2014

Board Members Present:
Patricia Willingham- President
Haroon Malik- Treasurer
Heather Pike- Secretary
Margaret Pittoti- At-Large

Convening:  The meeting was called to order at 7:09 pm at the Phillip School, 7010 Braddock Rd, Annandale, VA 22003.


Approval of past minutes: The board approved July 8th, 2014 minutes.

Open Forum:
President of the North Springfield Civic Association attended the meeting. He was elected to his post in May. Wants to unite North Springfield communities together and collaborate. Informed the board about his association and what he has in the works for their community. He left business cards and other contact information.

Officers Report:
President- Pat will complete the paperwork for police patrols to come into our private neighborhood per the board approval. Pat discussed the snow contract and the new rates. There were minor changes on the snow contract by a couple of dollars. A motion was made to approve the new snow contract. Thanked Haroon for taking care of the bee hives. Dayna and Pat informed the board what they discussed with Jon from Professional Grounds concerning ground issues and the contract. Pat said in July the board preliminarily

 voted to approve the new contract and she will go ahead and sign the new contract. Maggie said she did not recall this vote and she will abstain from the vote today. A vote was made and the new grounds and maintenance contract was approved. Pat got letters concerning work that will be done on the dry pond and for the Alzheimer's rehab expansion.

Treasurer-no report

Secretary- Heather filled out an online police report concerning the vandalism of our community fence. Dayna said she would draft a letter to the homeowner that Heather saw the boys walk to on Countrywood Court. A new area in the community also has pickets down. Heather will write a piece concerning the vandalism for the next newsletter. A sign will be posted on the fence. Heather discussed the front sign and the lack of neighborhood involvement on the design ideas. She mentioned a POAA packet and asked Dayna about their ARC. Thanks to Allison Hilberer and herself, the Leestone stop sign has been put back into the ground.

At-Large-Maggie passed out the list for assessments and went over the report.

Budget with Leona
Income taxes are due and a signature is needed. Annual report needs a signature and filed. Discussed the budget to get ready for when we need to finalize it. Need to pull out the reserve study and look at it. Lighting bill has not increased yet. The board needs to let her know what we want to put in the budget. Leona asked if there was additional items that we want to add for grounds and maintenance. Supplies, postage, printing, website etc that we need to add. Sidewalks, curbs and streets need repairing to be added to the budget. Add money for the four little signs.

*Leona mentioned she knew a website that we could use to design the front sign and a company that does brick work. She suggested we replace the four little signs and add Leewood on them as well to identify our community.


G & M
Dayna called several companies about the parking painting. She will get a quote for a line on the speed bump as well. She suggested that in the next newsletter a piece about homeowners are not to rake leaves into the peninsula areas should be included.

ARC
A homeowner with a broken railing will get a letter. Two certified hearing letters need to be written. Letters went out for the large items left out for garbage.

Adjourned at 8:59

Certified for the record:

________________________________________                Date: _______________

Heather Pike, Secretary

LHOA