Leewood Homeowners Association
Annual Meeting Minutes
April 14, 2015


Board Members Present:
Patricia Willingham
Heather Pike
Dayna Roy
Janet Rourke
Haroon Malik

 

Convening: The meeting was called to order at 7:34 pm at the Phillip School, 7010 Braddock Road, Annandale,

            VA 22003.


Election of Officers:

Nominations were given and board members voted for positions
Pat will notify all required entities of the new board members

 

Pat Willingham- President
Heather Pike- Secretary
Dayna Roy- Treasurer
Janet Rouke- Vice President
Haroon Malik- At Large
         

Approval of past minutes:
February and March minutes were approved

Open Forum:
  Officers Reports

President- Pat said the welcomes packet has been copied and distributed. The board agreed that we will keep the contractor list in the welcome packet and directory. The welcome packet has been saved on a hard drive. Pat set a deadline of Friday, April 17th to get articles into Allison for the newsletter.

Vice President- Janet discussed pot holes, Leestone St/Ct has rippling, and that catch basins have settled. She discussed down spouts and drainage concerns as well. Perhaps we call the county about the storm drainage and draft a letter. Al will get a contact for the county. Janet pointed out her concerns over a cypress tree in the dry pond, double parking and ticketing cars that are in violation.

Secretary- Heather repaired the fence again with screws. Will email the adjacent homeowner concerning the fence and ask her if a police report was filed. Heather volunteered to email David with the new board members titles and emails to add to the LHOA website.


Treasurer- Maggie did not have report at this time. She suggested instead of using postcards, an invoice or coupon book for the year might be a better process. We would need to put a notice in the newsletter regarding the changing of post cards and it would be added to the POA packet if the board was to go this route.

 

At-Large- Haroon spoke about software for paying assessments online.
Pat proposed to table this discussion for the next meeting.

Committee Reports:

ARC: Dayna will drop off quotes for the streets and parking spot lining along with any other grounds a maintenance to Al. Al will contact Jon from Professional about street sweeping. The ARC walk throughs had been completed. She spoke about 3 homeowners with pending violations. The board made a motion for self help concerning an on going fencing violation, and it was passed. A notice was sent to Fairfax County concerning a homeowner with appliances in the backyard. Dayna said she wanted to add old directory addresses from 2010 to the 2015 directory. The board agreed to the combination of the 2010 addresses, as long as they were current, to the 2015 directory.

G&M: Al Sanford proposed corner boards/rake cap made of a composite to the board. The board said we could take a picture and put it in the newsletter. Dayna will write something up for the newsletter. Want the next newsletter out by May 1st. Al asked about the spring clean up. He said our community has a problem with rats and noted it gets bad in April and May. Al suggested we bring this up to Penny Gross and perhaps trash bins are in order. He recommended a rat trap that can be bought at the Home Depot. Other members discussed a certain poison.

Adjournment: 9:09 pm

 

 

Certified for the record:

 

 

_____________________________________________                                _____________________

Heather Pike, LHOA Secretary                                                                        Date