Leewood Homeowners Association

Annual Meeting Minutes

                                                         January 12, 2016

Board Members Present:
Pat Willingham- President

Janet Rourke-Vice President

Heather Pike- Secretary

Dayna Roy- Treasurer

Guest: Margaret Pittoti

Convening: The meeting was called to order at 7:36 pm at the Phillip School, 7010 Braddock Road, Annandale, VA 22003

Approval of past minutes: November minutes were approved.

Open Forum:
Officers Report/Updates

President: Al Sanford resigned from grounds and maintenance. Pat filed a complaint with Dominion regarding a light around Bradgen. She secured the dates for Phillip School 2016 meetings and annual meeting. Pat started revising the annual meeting and Dayna will add other documents. Once it is done Pat will email the copy for approval. By the end of January,  Pat will copy the annual letter. Yellow vouchers for assessments have been mailed in with January assessments by the homeowners. Pat will email Heather the assessment voucher to add to POA. Pat discussed the message boards. Maggie suggested a reminder go on the message board about assessments prior to when they are due.

Vice President: Janet suggested that it would be helpful if the board could see ARC letters and POA letters. Still wants a copy of a signed copy of grounds and maintenance contract original.

Treasurer: Dayna: mentioned quickbooks to save documents so all board members can access them. Saw a vulture eating the trash this week.

Secretary: Heather had no report.

ARC:
Dayna picked up new McCormick paint charts. The board discussed new colors to approve. Dayna discussed a homeowners request for changing paint colors. One letter went out for ARC violation and one for trash.

Financial Report:

Maggie reported 70 accounts that still need to paid for January assessment. Discussed accounts over $600. Maggie will send a final notice to these accounts.

Adjournment 8:41

Certified for the record:

________________________________________________      _________________

Heather Pike, LHOA Secretary                                                    Date