Leewood Homewoners Association

Board Meeting Minutes

October 11, 2016

Board Members Present:

President: Patricia Willingham

Vice President: Janet Rourke

Treasurer: Leona Taylor

Secretary: Heather Pike

Convening: The meeting was called to order at 7:30 pm at the Phillip School, 7010 Braddock Road, Annandale, VA 22003.

Approval of Past Minutes: September minutes were not approved and will be readdressed at the November meeting.

Open Forum:

· Homeowner presented his drainage issue and proposal to eradicate the problem.

· After presentation the board discussed the drainage plan. The board agreed that we would consult the lawyer about our liability on our common area.

Board Reports:

President: Pat informed the board that Margaret Pittoti resigned as assistant treasurer. The board has until December 31^st to replace her position. Maggie was responsible for maintaining the homeowner accounts. Pat previously hand delivered the GM contract to each board members residence. She asked if everyone had a chance to review the contract. Leona discussed her concerns and edits. Pat said the board will need to add flags to fire hydrants before heavy snow is predicted (per the snow contract agreement). Pat talked to a homeowner about the community block party and she has not heard back from him. Pat will draft a regret letter to Premium after the Pro Grounds proposal is done.

Vice President: No report

Secretary: Heather discussed a parking violation, trash concerns, and dogs off leash.

Treasurer: Leona suggested the reserve study should be sent out to obtain a price for 2017 budget. Leona sent emails out to management companies for proposals. She asked if there was any current information regarding the animal watch group and she has updated the online compliant form. The revised form will be on the website. Leona told the board that David Taylor has been working on the security of our Leewood website. One of our CD’s in Capital One has matured. The board will need to decide what to do with the investment. Leona mentioned that our next meeting lands on Election Day. The board agreed to have another meeting in October. The meeting date will be posted on the message board.

At Large: The following report was provided by Dayna via email;

Budget:

· We began to go over line items

· Board agreed that assessments will need to be increased

· Add directory , add soil remediation, need price for watering, additional seeding

New Business:

· Ask Dayna about the ARC computer program she mentioned

· Heather will check POA manuals to see if we need to order more.

· Go over reserve under the budget

· Capital One

Board adjourned at 9:11 pm

Certified for the record:

______________________________________________________ __________________

Heather Pike, Secretary Date