Leewood Home Owners Association

Board Meeting Minutes

August 8, 2017

Board Members Present:

President: Patricia Willingham

Vice President: Nathan Parsons-Schwarz

Treasurer: Leona Taylor

Secretary: Janet Rourke

At Large: Dayna Roy

Convening: The meeting was called to order at 7:31 pm at Phillips School on Braddock Road

Minutes: Minutes 7/11/2017 Board Meeting were approved subject to corrections and will be posted to the website

Open Forum: No homeowners present

President: National Night Out held on August 1, 2017 was smaller than usual but successful. Pat advised that several homeowners asked about parking and tree pruning. The Board also discussed the need to provide vegetarian hot dogs to accommodate those homeowners who do not eat meat; to provide a source of music and more signs publicizing NNO. Leona volunteered to write up notes for future NNO’s and Boards. A question was raised about respraying the grounds for weeds and whether it was done this year. Janet raised the issue of a provision in the G&M contract requiring itemization of duties performed under the contract above routine mowing and edging and stated that they were not being itemized on the invoice as the contract notes. Pat stated that she received a separate report from the contractor each month. Pat was asked to share these reports with the rest of the Board.

Vice President: Nothing to report. Nathan agreed to be the Board representative on the Nominating Committee and was asked to identify two other homeowners to complete the committee.

Secretary: Janet inquired about several pending items including whether the lawyer for the homeowner seeking an easement for drainage had been received. It has not and the Board agreed that there would be no HOA follow-up since action now rests with the homeowner. The stump has not yet been removed where a river birch was cut down. The invoice for that work is being held until the project is completed. The parking survey is being finalized and will be mailed to homeowners. This survey will also include questions concerning items other than parking. The purchase of ARC software is still pending. Tree pruning by our grounds contractor (limbs hanging over sidewalks and streets less that 15 feet above the ground) has still not been completed. Large tree pruning has not been completed. The Board approved Richard’s to perform this work and approved the first invoice. Richard’s will be sent some additional tree work to be bid on. Landscaping around mailbox stands still pending.

Treasurer: Financials will be posted on the website shortly. The draft audit was discussed and approved. Leona recommended that we keep the same audit firm and the Board agreed. Leona reminded the Board that we should begin discussion of the budget at the September Board meeting and to bring items that will need to be included in the budget. 41 homeowners still owe assessments; 12 who were late have paid. One additional homeowner account is ready to go to the attorney subject to final review of checks just received. The webmaster and assistant are exploring other platforms for the website. The fee for final disclosure on sale of a property is $50. The loose board on fence along Backlick Road was repaired by Leona and David. Leona brought up the new requirement for a Fair Housing Policy. Pat is going to consult our attorney concerning the new requirement and whether we need a policy. Leona and David inspected walks for trip hazards and identified those needing repair. Also looked at gutter pans and handicap ramps and will provide a list. A contractor to perform this work needs to be identified.

At Large: Dayna is finalizing the parking and miscellaneous survey and will mail once finally approved.Three additional ARC letters approved. The Board certified an ARC waiver for a home on Leestone Street.

General: The trash contract bids were discussed and the Board agreed to approve a renewal of the current contract subject to final negotiation on per unit cost and new recycling bins. The Board agreed not to seal the Backlick Road fence. The Board also discussed the issue of bee hives in common area trees near sidewalks and parking spaces. The Board decided not to move parking spaces because of bees but rather when necessary remove the hive. The Board also discussed another email request to link a website to our website. The Webmaster will look into this issue from the standpoint of security.

Adjournment: Meeting was adjourned at 9:18 pm

Certified for the Board____________________________Date___________

Secretary