LEEWOOD HOMEOWNERS ASSOCIATION

MINUTES OF BOARD MEETING HELD ON

NOVEMBER 14, 2017

The meeting convened at 7:03 PM

Board members present: Patricia Willingham, Dayna Roy, Leona Taylor, Nathan Schwarz

* Approval of past minutes: Minutes from the October 10/10/17 meeting were approved.

* Open Forum: No residents in attendance.

* Officer Reports:

1. President – No report

2. Vice President – There has been no response to Nathan’s appeals for Nominating Committee volunteers.

3. Secretary – N/A

4. Treasurer – A total of 41 assessment letters have been mailed to delinquent homeowners. Two accounts are three quarters overdue. The Board approved sending the two accounts to collection. Leona will send each owner a letter notifying that the Board has approved turning the account over for collection, and she will turn over the accounts if payment is not received. Leona informed the Board that the federal tax return was filed last due to lack of notification of filing instructions from the CPA firm (and no one at Leewood remembering to verify that the filing was done on time). We may have to pay a penalty. Leona will attempt to have the any penalties abated if/when a penalty notice is received. Audits have been finalized by the CPA firm and will be posted to our website. Meetings were held with street contractors; no proposals have been received. The Board reviewed the 2018 budget which has been revised for the assessment increase approved by the Board at the last meeting and other updates. The Board also discussed whether the budget should be based on usual self-management operations or take into account the potential hiring of a management firm. The Board approved the self-management budget, with the understanding that an update may be necessary during the year if a management company is hired. The Board re-confirmed the 2018 assessment at $250.00 per quarter. The credit for the reduced monthly trash contract fee retroactive to August was received.

5. At-Large-Member – A summary of the parking survey will be prepared for the next newsletter. The Board discussed the results which did not show any significant parking issue warranting immediate action.

Old Business – There has been no contact (email, letters or phone calls) with the Mills Family or their attorney regarding their drainage project.

* Committee Reports:

1. ARC – Dayna reported that some of the cited violations have been fixed; other owners have asked for extensions. Some owners need a second or hearing letter.

2. G & M = – Richards Tree Service finished all the tree work, and the board is awaiting receipt of the invoice for payment. Leaf blowing to take place Friday or next week depending on weather; Pat has instructed PG to carry out the leaves. Aeration & over-seeding was done.

* New Business – The Board discussed next steps in the management company RFP process. This Board decided to meet with each of the firms on January 3^rd and 4^th. Leona will contact the companies to determine timing and availability. Pat will check to see if the Phillips School is available. An article will be put in the newsletter asking for volunteers to assist with the interviews and evaluation process. The Board will develop questions for the interview meetings with prospective management companies. The Board will target voting on the management company selection at Its January meeting; therefore, if a management company is hired, the company can present at the March Annual Meeting.

Certified for the record:

Pat Willingham, President